Toyota Tsusho Europe is hiring an Administrative Assistant of General Affairs & Secretary Department

Toyota Tsusho Europe SA (TTESA) was established in 1968 and is a part of Toyota Tsusho Corporation (TTC) in Japan. The Brussels office is the headquarters of 10 branches in France, Germany, Poland, Czech, Turkey, Italy, Hungary, UK and Russia. For over half a century since its establishment in 1948, Toyota Tsusho Corporation has been building a global sales network as the only trading company of the Toyota Motor Group. Today, together with 955 subsidiaries and other affiliates comprising the Toyota Tsusho Group, we are involved in undertaking a wide range of businesses from trading, manufacturing and processing to retail and services throughout the world.

The products we are dealing with are automotive parts, electronic parts, machinery, food and consumer services, chemicals and metal. For more information, please check http://www.toyota-tsushoeurope.com

SECRETARY & ADMINISTRATIVE ASSISTANT: General Affairs & Secretary Department

Main task of the position is being secretary assistant to the Executive Assistant of the President.

The position includes supporting the General Affairs department by completing administrative operations and cooperating in the development and continuous improvement of the departments to contribute to the good functioning of all departments.

Your tasks and responsibilities will include:

Secretary tasks for President

Offer assistance to the President. (Co-ordinate business travels, manage calendars and scheduling, bridging communication with other entities/companies, research information, preparing meetings, making appointments and liaise with clients and suppliers, seasonal operations, expense handling, any other professional needs).

General administrative tasks

Support reception and other administrative services to the General Affairs department. (Answer incoming calls, welcome on-site visitors, manage hotel/restaurant/taxi/flight/train/etc. bookings, handle incoming invoices, facilities request etc.)

Your background:

You have a bachelor degree (preferably in office management or administrative field).
You have at least 3 years of work experience in administration or equivalent.
You have a valid Belgian driver’s license (mandatory).
You are fluent in Japanese and English. (French or Dutch is an asset).
You are a PC literate (MS office).

Your competencies:

You have a positive attitude and good customer service skills (flexibility, dependability, service minded, you can extend thoughts to counterparty etc.).
You can multitask.
You can handle confidential information and you are accurate.
You can handle requests and demands error-freely.
You have eyes on details.
You can handle stress and working with deadlines.
You are good at time management.
You are a quick learner, and you are eager to learn.
You have an open personality, and you adapt easily to different situations/persons.
You are a team player.