Mission of Japan to the EU is seeking an office clerk

The Mission of Japan to the European Union is seeking a candidate for an office Clerk

1. Duties

• General administrative tasks of the office
• Office accounting duties
• Official vehicle dispatch management
• Administrative processing related to construction work for the maintenance, renovation, and repair of Mission buildings
• Support for the arrival and departure of Mission diplomats
• Support for the Ambassador’s Residence Chef
• Other duties as instructed by diplomats

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2. Required Skills (No knowledge of diplomacy is required)

• Proficiency in Microsoft Office and basic keyboard skills
• Communication and administrative skills in Japanese and French
• Flexible attitude and ability to work in a friendly manner within the organisation.
• Valid work permit in Belgium (for non-EU citizens)
• Ability to lift and carry loads of approximately 10 kg

3. Preferred Qualifications

• Experience in an administrative or management-related role
• Proficiency in English
• Knowledge of Belgian administrative procedures

4. Employment Conditions

• Gross monthly salary: approximately €3,200 (negotiable depending on experience; salary increases in accordance with local legislation)
• Overtime allowance, summer holiday allowance, year-end bonus, transport allowance, and telework
• In addition to holidays granted in accordance with local legislation, several Japanese public holidays are also provided

5. Working Hours

Monday to Friday, 9:30–17:30
Full-time: 35 hours per week

6. Place of Work

Office of the Mission of Japan in Brussels

7. Employment Type

Following the completion of the fixed-term employment period, a transition to an open-ended contract may be considered based on performance evaluation.

8. Other

The expected starting date is between March and April 2026.
The scope of duties may be subject to change depending on the circumstances of the Mission.

9. Application

Please send the following documents to recruitment@eu.mofa.go.jp:

• Curriculum Vitae (CV)
• Letter of motivation
• Letters of recommendation

Subject line: “Admin_Last Name”

Please note that the recruitment process will close once a suitable candidate has been identified.

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